Executive Assistant
- Location: Kingston
- Posting Date: October 23, 2025
- Job Order ID: 1037455
- Consultant: Jesse Zulak
- Industry: Office Admin
MacDonald Search Group has been asked by our construction development client to find a first-class Executive Assistant to support their Owner and COO in Kingston, Ontario. The primary responsibility of this role will be to provide high-level administrative and operational support to executive leadership—ensuring priorities are managed efficiently, communication flows seamlessly, and the organization runs smoothly day to day.
Some of what you will do in this role includes:
- Manage executive calendars, meetings, and communications with a high degree of professionalism and discretion.
- Prepare correspondence, reports, and presentations, often on behalf of senior leadership.
- Coordinate complex travel arrangements, itineraries, and logistics for both business and personal needs.
- Act as a liaison between executives, staff, and external partners to ensure alignment and follow-through.
- Support planning and execution of meetings, corporate functions, and special projects.
- Handle confidential and time-sensitive matters with sound judgment and integrity.
- 5+ years of experience supporting senior executives in a dynamic, fast-paced environment.
- Strong organizational skills and proven ability to manage multiple priorities effectively.
- Excellent communication and interpersonal skills with a service-oriented approach.
- Experience coordinating travel, events, and executive communications.
- High level of discretion, professionalism, and emotional intelligence.
- Post-secondary education in business administration or related field preferred.