Accounts Receivable/Accounting Specialist
- Location: Vancouver
- Posting Date: May 04, 2022
- Job Order ID: 782393
- Consultant: Eric Floyd
- Industry: Finance / Accounting
What you will be doing:
Accounts Receivable:
- Collecting new customer information and performing credit reference checks as per company procedures.
- Assess the risk level and credit worthiness of customers based on past history, credit reports, and identifying trouble signs and concerns. Provide recommendation to VP finance for approval.
- Review existing accounts credit history and asses if current credit appropriate.
- Sets up and maintains customer master files.
- Handles customer inquiries for vendor/bank info. and certificate of insurance updates
- Maintains customer exemption certificates in third party software (Avalara)
- Collect/process/deposit customer payments by wire, cheques, and credit cards
- Record payments received and posts credits or adjustments.
- Research, validate and post customer deductions in compliance with company policies.
- Gather documentation including portal data to support deduction processing.
- Follow up with Order Desk/Shipping for price/qty discrepancies to adjust invoices
- Investigate and resolve unauthorized payment deductions made by customers
- Assist with trade spend deduction and support Sales Planning Analyst
- Reconcile/follow-up on customer past due invoices & payment discrepancies.
- Produce, review, and distribute collection reports.
- Maintain proper documentation on collection process and communicate concerning accounts efficiently.
- Suspend delinquent accounts as per credit policies.
- Makes recommendations to improve AR process and tracking status of deductions
- Process month end duties timely and accurately.
- Supports sales tax reporting system by importing and validating sales data. Assists Controller where required in sales tax filings.
- Calculate and prepare commission reports.
- Run sales including customer and product profitability reports to validate and ensure data completeness
- Assist in the interim and annual audit requirements.
- Supports Accounts payable as needed
- Backup support for Union hourly payroll
- Bachelor’s Degree or Diploma in Finance or the equivalent
- Minimum two years of Accounts Receivable or related experience
- Experience in a manufacturing or similar industrial environment
- Experience working with Syspro software or equivalent
- Intermediate proficiency using MS Office
- Proven analytical / quantitative skills
- Excellent organizational skills with a high degree of initiative and flexibility. Able to prioritize workload, understand a sense of urgency and effectively meet deadlines.
- Great verbal and written English communication skills. Able to articulate your ideas and listen to others in a respectful manner
- Strong interpersonal, coaching, and team building skills. Able to collaborate and communicate with cross functioning departments.
- Highly accurate, great attention to detail and an aptitude for problem solving.
- Actively involved in, leading by example and supporting company values and continuous improvement programs. Cultivates a proactive and positive work environment. Maintains confidentiality when required