Accounts Receivable/Accounting Specialist

  • Location: Vancouver
  • Posting Date: May 04, 2022
  • Job Order ID: 782393
  • Consultant: Eric Floyd
  • Industry: Finance / Accounting
MacDonald Search Group is proud to partner with a Vancouver area success story in their search for an Accounts Receivable/Accounting Specialist to be located at their Delta (Annacis Island) office. Over the past 30 years, our client has built a successful contract manufacturing business while also developing its own successful brands and they are currently enjoying a period of significant growth and success. With capital improvements and the development of a new production facility, this is a great time to join their team!

What you will be doing:

Accounts Receivable:
  • Collecting new customer information and performing credit reference checks as per company procedures.
  • Assess the risk level and credit worthiness of customers based on past history, credit reports, and identifying trouble signs and concerns. Provide recommendation to VP finance for approval.
  • Review existing accounts credit history and asses if current credit appropriate.
  • Sets up and maintains customer master files.
  • Handles customer inquiries for vendor/bank info. and certificate of insurance updates
  • Maintains customer exemption certificates in third party software (Avalara)
  • Collect/process/deposit customer payments by wire, cheques, and credit cards
  • Record payments received and posts credits or adjustments.
  • Research, validate and post customer deductions in compliance with company policies.
  • Gather documentation including portal data to support deduction processing.
  • Follow up with Order Desk/Shipping for price/qty discrepancies to adjust invoices
  • Investigate and resolve unauthorized payment deductions made by customers
  • Assist with trade spend deduction and support Sales Planning Analyst
  • Reconcile/follow-up on customer past due invoices & payment discrepancies.
  • Produce, review, and distribute collection reports.
  • Maintain proper documentation on collection process and communicate concerning accounts efficiently.
  • Suspend delinquent accounts as per credit policies.
  • Makes recommendations to improve AR process and tracking status of deductions
General Accounting
  • Process month end duties timely and accurately.
  • Supports sales tax reporting system by importing and validating sales data. Assists Controller where required in sales tax filings.
  • Calculate and prepare commission reports.
  • Run sales including customer and product profitability reports to validate and ensure data completeness
  • Assist in the interim and annual audit requirements.
  • Supports Accounts payable as needed
  • Backup support for Union hourly payroll
Who you are:
  • Bachelor’s Degree or Diploma in Finance or the equivalent
  • Minimum two years of Accounts Receivable or related experience
  • Experience in a manufacturing or similar industrial environment
  • Experience working with Syspro software or equivalent
  • Intermediate proficiency using MS Office
  • Proven analytical / quantitative skills
  • Excellent organizational skills with a high degree of initiative and flexibility. Able to prioritize workload, understand a sense of urgency and effectively meet deadlines.
  • Great verbal and written English communication skills. Able to articulate your ideas and listen to others in a respectful manner
  • Strong interpersonal, coaching, and team building skills. Able to collaborate and communicate with cross functioning departments.
  • Highly accurate, great attention to detail and an aptitude for problem solving.
  • Actively involved in, leading by example and supporting company values and continuous improvement programs. Cultivates a proactive and positive work environment. Maintains confidentiality when required
The successful candidate will be rewarded with a competitive compensation package, long term growth opportunities and the opportunity to work with a collaborative team. If you would like to take the next step, please forward your resume ASAP!